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Data Protection

1. Responsibilities and Data Protection Officer

Data pro­cess­ing is the respon­si­bil­i­ty of the Deutsche Gesellschaft für Inter­na­tionale Zusam­me­nar­beit (GIZ) GmbH

Postal address:
Friedrich-Ebert-Allee 32 + 36, 53113 Bonn
Dag-Ham­marskjöld-Weg 1–5, 65760 Eschborn

Con­tact: iki-ukraine@giz.de

Con­tact details of the data pro­tec­tion offi­cer: datenschutzbeauftragter@giz.de

2. Information on the collection of personal

2.1 General

The pro­cess­ing of per­son­al data by the IKI Inter­face Ukraine project of GIZ is in accor­dance with the GDPR and the Fed­er­al Data Pro­tec­tion Act (BDSG). Per­son­al data is only processed by us to the extent nec­es­sary. Which data is required and processed for which pur­pose and on what basis is large­ly deter­mined by the type of ser­vice you use or the pur­pose for which it is required. Per­son­al data are all data that can be relat­ed to you per­son­al­ly, e.g. name, address, e‑mail address­es and user behav­ior. In the fol­low­ing we inform you about the col­lec­tion of per­son­al data when using our web­site.

2.2 Collection of personal data when visiting our website

When you use our web­site for infor­ma­tion­al pur­pos­es only, i.e. when you do not send us any oth­er infor­ma­tion, we only col­lect the per­son­al data that your brows­er sends to our serv­er. If you wish to view our web­site, we col­lect the data that is tech­ni­cal­ly nec­es­sary for us to dis­play our web­site and to ensure its sta­bil­i­ty and secu­ri­ty.

In detail, the fol­low­ing data is tem­porar­i­ly stored in a log file for each access/retrieval:

  • Tech­ni­cal details of the brows­er used
  • Anony­mous IP address
  • Date and time
  • Page opened/name of the file down­loaded
  • Quan­ti­ty of data trans­ferred
  • Noti­fi­ca­tion of whether view­ing or down­load was suc­cess­ful

The IKI Inter­face Ukraine project is addi­tion­al­ly oblig­ed on the basis of Art. 6 para. 1 lit. e GDPR in con­junc­tion with § 5 BSI-Law to store data to pro­tect against attacks on the inter­net infra­struc­ture of IKI Ukraine and the com­mu­ni­ca­tion tech­nol­o­gy of the Fed­er­al Gov­ern­ment beyond the time of your vis­it. This data is analysed and, in the event of attacks on com­mu­ni­ca­tions tech­nol­o­gy, is required to ini­ti­ate legal and crim­i­nal pros­e­cu­tion. The data will be delet­ed as soon as they are no longer required for the ful­fil­ment of the task.

Data that is logged when you access the IKI Ukraine web­site is only trans­ferred to third par­ties if we are legal­ly oblig­ed to do so or if the trans­fer is nec­es­sary for legal or crim­i­nal pros­e­cu­tion in the event of attacks on the com­mu­ni­ca­tion tech­nol­o­gy of the Ger­man Fed­er­al Gov­ern­ment. We do not pass on infor­ma­tion in oth­er cas­es. A con­sol­i­da­tion of this data with oth­er data sources does not take place either.

2.3 Cookies

In addi­tion to the data men­tioned above, cook­ies are stored on your com­put­er when you use our web­site. Cook­ies are small text files that are stored by the Inter­net brows­er on the user’s ter­mi­nal device. Cook­ies can­not exe­cute pro­grams or trans­fer virus­es to your com­put­er. They are used to make the Inter­net offer as a whole more user-friend­ly and effec­tive. With­out cook­ies, for exam­ple if they have been deac­ti­vat­ed in the brows­er, it is not pos­si­ble to use our web­site in its entire­ty. Tem­po­rary cook­ies (mato­mo): These so-called ses­sion cook­ies are used for user analy­sis (see point 2.4). They do not con­tain any per­son­al data and expire after the end of the ses­sion or after the end of a user sur­vey, which is usu­al­ly con­duct­ed every 6 month. The Cook­ie Set­tings may be adjust­ed through the form at the end of this page.

2.4 Matomo analysis service (user analysis)

On its web­site, the IKI Inter­face Ukraine project uses the web analy­sis ser­vice “mato­mo” (matomo.org) to analyse usage data. mato­mo uses cook­ies to enable a sta­tis­ti­cal analy­sis of the use of the IKI Ukraine web­site by its vis­i­tors. mato­mo cook­ies do not con­tain any infor­ma­tion that would enable a user to be iden­ti­fied. Each time a user access­es the IKI Ukraine web­site and each time a file is down­loaded, data on this process is tem­porar­i­ly stored and processed in a log file. Pri­or to stor­age, each data record is made anony­mous by chang­ing the IP address. On the basis of Art. 6 para. 1 lit. e GDPR in accor­dance with § 3 BDSG, the Sec­tor Project Sus­tain­able Mobil­i­ty eval­u­ates usage infor­ma­tion for sta­tis­ti­cal pur­pos­es as part of its pub­lic rela­tions work and for the demand-ori­ent­ed pro­vi­sion of infor­ma­tion on the tasks to be per­formed by IKI Ukraine. The data gen­er­at­ed with mato­mo is processed and stored by our­selves direct­ly on the web­host of this web­site exclu­sive­ly in Ger­many. There­fore no data is exchanged with matomo.org or any oth­er third par­ty web­sites or ser­vices.

Fur­ther infor­ma­tion on data pro­tec­tion at mato­mo can be found here: https://matomo.org/privacy-policy/.

Notes on oppo­si­tion

If you do not agree to a com­plete­ly anony­mous stor­age and eval­u­a­tion of this data from your vis­it, you can object to the stor­age and use of this data at any time by click­ing on the respec­tive box in the cook­ies notice at the end of this page and take out the tick respec­tive­ly. For this pur­pose, a so-called opt-out cook­ie is stored on the end device, which pre­vents the col­lec­tion of user data when vis­it­ing this web­site. In order for the opt-out to be effec­tive, the cook­ie must be stored on every ter­mi­nal device used. Since the cook­ie is stored in the respec­tive brows­er (Inter­net pro­gram), the cook­ie must be stored in each brows­er if sev­er­al browsers are used on one end device (e.g. Edge, Inter­net Explor­er, Chrome, Mozil­la Fire­fox).

It should also be not­ed that if all cook­ies are delet­ed, the objec­tion cook­ie is also delet­ed and must then be stored again.

3. Processing of personal data in the context of contacting us

It is pos­si­ble to con­tact us via the con­tact form we pro­vide. In this case, the user’s per­son­al data trans­mit­ted (name, first name, e‑mail-address), at least how­ev­er the e‑mail address, as well as the infor­ma­tion con­tained in the e‑mail (any per­son­al data you may have trans­mit­ted) will be for­ward­ed to the project exclu­sive­ly for the pur­pose of con­tact­ing and pro­cess­ing your request.

The legal basis for the pro­cess­ing of the data processed in the course of send­ing an e‑mail is Art. 6 para. 1 lit. b GDPR.

4. Processing of personal data in the context of the Newsletter

You can sub­scribe to a free newslet­ter on our web­site. When you sign up for the newslet­ter, your email address is col­lect­ed and stored and for­ward­ed to the project staff via the Mai­il­ing­work tool to man­age email mar­ket­ing sub­scriber lists and send emails to our sub­scribers. In addi­tion, the fol­low­ing infor­ma­tion is col­lect­ed dur­ing reg­is­tra­tion: Date and time of reg­is­tra­tion and last mail­ing

For the pro­cess­ing of the data, your con­sent will be obtained dur­ing the reg­is­tra­tion process and ref­er­ence will be made to this data pro­tec­tion dec­la­ra­tion. After enter­ing your e‑mail address you will receive an e‑mail with a con­fir­ma­tion link to con­firm the authen­tic­i­ty of the address and your order (“dou­ble-opt-in”). If you do not con­firm the reg­is­tra­tion by using the link in this e‑mail, the data will be delet­ed imme­di­ate­ly. The legal basis for the pro­cess­ing of the data after reg­is­tra­tion for the newslet­ter by the user is Art. 6 para. 1 lit. a GDPR if the user has giv­en his con­sent. The order for the newslet­ter can be revoked at any time. If the sub­scrip­tion is can­celled, all per­son­al data will be delet­ed from our data­base.

5. Transfer of your data to third parties

The IKI Inter­face Ukraine project will not pass on your per­son­al data to third par­ties unless we are legal­ly oblig­ed to do so by law.

6. Data transmissions abroad

The IKI Inter­face Project does not trans­fer per­son­al data to third coun­tries. If you use third-par­ty social media, the data pro­tec­tion reg­u­la­tions of the respec­tive providers apply.

7. Duration of data storage

Your data will not be stored for longer than is nec­es­sary for the pur­pose for which it is processed or as required by law.

8. IT security of your data

The pro­tec­tion of your per­son­al data is an impor­tant con­cern for us. There­fore, tech­ni­cal and orga­ni­za­tion­al secu­ri­ty mea­sures ensure that your data is pro­tect­ed against acci­den­tal and inten­tion­al manip­u­la­tion, dele­tion and unau­tho­rized access. These mea­sures are updat­ed in line with tech­ni­cal devel­op­ments and con­stant­ly adjust­ed to the risks.

9. Reference to users’ rights

You have the right,

  • to receive infor­ma­tion about your data stored by us (Art. 15 GDPR),
  • to request cor­rec­tion of your data stored with us (Art. 16 GDPR),
  • to request dele­tion of your data stored with us (Art. 17 GDPR),
  • to request restric­tion of the pro­cess­ing of your data stored with us (Art. 18 GDPR),
  • to object to the stor­age of your data if your per­son­al data are processed on the basis of Art. 6 para. 1 sen­tence 1 lit. f and e GDPR (Art. 21 GDPR),
  • to receive the data con­cern­ing you in a com­mon, machine-read­able for­mat from the per­son in charge, in order to have them for­ward­ed to anoth­er per­son in charge, if nec­es­sary (Right to data trans­fer­abil­i­ty, Art. 20 GDPR).

You also have the right to lodge a com­plaint with the com­pe­tent data pro­tec­tion super­vi­so­ry author­i­ty pur­suant to Art. 19 GDPR. The com­pe­tent author­i­ty is the Fed­er­al Com­mis­sion­er for Data Pro­tec­tion and Free­dom of Infor­ma­tion (BfDI).

If you have any ques­tions or com­plaints about this web­site, you can con­tact the Data Pro­tec­tion Com­mis­sion­er at the con­tact address giv­en above.